SYDNEY FITC VOLUNTEER HANDBOOK

Welcome to the FITTEST IN THE CITY Competition 2024!

We are so excited to have you join us at the first Sydney FITC competition!

We have over 1700 athletes competing across the weekend.

We know without you, the event would not be possible, and we appreciate your support, time and commitment. We really hope you have a fun experience and we will do our best to ensure you have a memorable time!

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This document contains all the information you will need for the event. Please make sure you read through everything and don’t hesitate to ask any questions if you need to.

JUDGES' WHATSAPP GROUP

Please could you join this group so that we can communicate with you across the weekend.

https://chat.whatsapp.com/LeqXDtOGrwKG7jXxdRodFE

GENERAL INFORMATION

Dates: Saturday 27th & Sunday 28th April 2024

Times: Crew (6.30am-6pm) Judges (6.45am-6pm)

Location: ICC Darling Harbour, 14 Darling Drive, NSW 2000.

See here for access and travel information: Transport & Parking Options | Getting Here | ICC Sydney

VENUE MAP

TIMINGS

Start and end times for each day are listed as a general outline, there will be breaks and adjustments made day to day by your Master Judge or Head Crew and depending on your role. Each team varies slightly in start and completion times.

Saturday 27th February - DAY 1

Arrival Time: Crew (6.30am) Judges (6.45am)

Judges Briefing: TBC

First Heat: 8am

Lunch Break: TBC

Last Heat Finishes: TBC

 

Sunday 28th February - DAY 2

Arrival Time: Crew (6.30am) Judges (6.45am)

Judges Briefing: TBC

First Heat: 8am

Lunch Break: TBC

Last Heat Finishes: TBC

VENUE MAP

ARRIVAL

  • When you arrive at the main Entrance to enter the venue you will need to head to Hall 5
  • Once at Hall 5 please head straight to the Crew Room - you will be direct by Turf Games staff
  • Here you can find a place to leave your bags - the room will be attended throughout the day so it is safe to leave them in here.
  • You will need to have your name checked off the list and receive your Volunteer uniform.
  • Please give your name and clothing size to the Turf Crew and they will check you off and allocate your clothing.
  • Once checked off and in your uniform you can wait here to be collected by your Master Judge 

CREW ROOM

The Crew Room is for all volunteers only throughout the weekend. This is your space to leave your bags and relax in your breaks. Your meals and snacks will also be delivered to this room.

UNIFORM & GOODIES

As part of your volunteer package you will receive the following:

  • Top - from our apparel partner LSKD
  • Turf Games socks
  • Drinks, snacks and food
  • 20% discount on Turf merchandise and other vendors at the event (TBC on brands)
  • $60 voucher for a future Turf Games event of your choice (issued post-event)
  • Turf training programme

We require all volunteers to wear the top provided as this will identify you as part of the volunteer team throughout the weekend. Please could you wear black bottoms of your choice.

If you are volunteering on both days then we will have allocated you a second top for your second day however we suggest bringing your Day 1 top back just in case for any reason we have run out of your size… however we hope this will not be necessary.

Please wear comfortable footwear of your choice.

Feel free to bring a bum bag or similar if you’d like to carry any personal possessions around with you throughout the event. You will not be able to have your bags/backpacks in the arenas with you.

MEALS AND BREAKS

  • Judges will receive multiple breaks throughout the day
  • Crew will be on a different rotation system and will have regular breaks throughout the day
  • Tea and coffee will be provided in the Crew Room all day
  • You will receive a main meal for lunch and there are microwaves available should you want to heat this or any other food you bring with you
  • Vegan, vegetarian, dairy-free, and gluten-free options will be available however if you have other diet restrictions, we recommend you bring additional meals and/or snacks.

VOLUNTEER COMMUNICATIONS

In the lead up to the competition, all communication will be sent to volunteers via email from caroline@turfgames.com. Please make sure you are subscribed to receive these emails.

During the event days we will move to Whatsapp for easier and faster communication while on site.

SPECTATOR TICKETS

If you are volunteering on one of the days and would like to spectate on the other then we can issue you with a spectator ticket. Please let caroline@turfgames.com know if you need one.

VOLUNTEER ETIQUETTE

As a volunteer for Turf Games, we see you as part of the team and hope that you also see yourself as integral to the running of a great event. As such you will have a direct impact on the success of the competition. Therefore we ask that you:

  • Show up on time and be ready to help out
  • Follow protocol, rules, and procedures for your role and listen to directions from your Master Judge or Head Crew
  • Dress according to the dress code
  • Keep a positive attitude and level head even when things become heated on the competition floor (particularly with athletes)
  • Be confident and bold in your role - if there is anything you are unsure about please ask so we can solve it
  • Communicate with the team about anything you want to flag whether its personal or something you’ve noticed
  • Be flexible, you may be asked to do something else as it may be needed or to cover for someone
  • Provide the best service possible! As part of the Turf Games team, our goal is to deliver great service and a great event to all athletes, spectators, and everyone else involved
  • Smile and have fun!

GETTING THERE

Please find all details for getting to the venue HERE.

MEDICAL TREATMENT

We have a medical team on site throughout the weekend to assist with any injuries or situations related to athletes or volunteers. In the first instance please speak to your Master Judge if you see an injury occur or you are feeling unwell or experience an injury and they will assist you in contacting medical staff where needed.

ROLE DESCRIPTIONS

JUDGE ROLES

You will be assigned a workout ahead of the event and supplied with the workout details and the videos to watch to familiarize yourself with the movement standards.

You can view the workouts HERE.

CREW ROLES

You will be assigned to your role ahead of the event. All crew will work in teams and rotate in pairs throughout the day.

  • Registration - you are responsible for checking teams/athletes in from first thing in the morning. Once all athletes are in you will be checking Spectator Tickets if they have pre bought and selling if they haven't. All attendees need to be wristbanded so you will need to check this as people move in and out of the venue past the registration point.
  • Crew Room - this is where all volunteers will leave their bags/belongings and we need it manned throughout the day. You will need to check volunteers' names off as they come in and give them their uniform. There will be food and snacks provided which need to be laid out and replenished.
  • Warm Up Area - We have 3 warm up areas at this event and your job will be to ensure they do not get too busy. You will need to ask athletes to replace weights and put equipment back after it is used and remove their own rubbish.
  • Marshalls - you will be needed on various workouts to ensure athletes run the right way and are safe crossing paths etc. You will be directed to your position by the judging team