UK WINTER FESTIVAL 2024 - ATHLETE HANDBOOK

ATHLETE HANDBOOK

We can't wait to welcome you all to the Turf at the 2024 UK Winter Festival on the 17th & 18th February at Farnborough International Exhibition Centre.

Please find below key information for the weekend. Please note this page will be updated between now and the event day so keep checking back for key things like your heat times, workouts and more as they get updated.  

 
Please Note - if you are an athlete and want to spectate on the day you are NOT competing then you DO NOT need to purchase a spectator ticket. You can use your athlete wristband to gain entry.
  

GETTING THERE

Farnborough International Exhibition and Conference Centre is conveniently located south-west of London and is served by strong national and international travel links.

Please note, the venue has many gates and entrances - ONLY use the below postcode and Gate (F), to arrive at the venue. This is whether you are driving or coming in a taxi.

Train - Travel to Farnborough in just 35 minutes by train from London Waterloo. The venue is a 7 minute taxi from the train station.

Car / Taxi - Access the venue by car from the M3 - there is free parking on site. Please use postcode GU14 6TQ for directions via google map etc; this will take you to Gate F which is the ONLY entrance for the venue.

Parking - There is plenty of parking on site. There is no need to register for car parking.  

There are many hotels around Farnborough for those wanting to stay and enjoy the whole weekend.

SITE MAP HERE

HEAT TIMES

Heat times are now live. Click the relevant link below to find out when you and your team will be hitting the comp floor throughout the day. Please note these heat times may change slightly, so please check multiple times to ensure you have your times correct.

ELITE HEAT TIMES

INTERMEDIATE TIMES

EVERYDAY TIMES

HEAT # / LANE #

Teams, you will be in the SAME heat and same lane number for each of your workouts. Please look at your heats in the link above and in the first two columns is this information.  Take a note so when you enter the arena for the start of each heat

 

REGISTRATION

Thank you to all team captains for setting up your team. All teams MUST have 6 athletes linked to it on Team Aretas and teams MUST be 3 males and 3 females. Team Aretas acts as our scoring software so if your team is not correctly set up you will not feature on the leaderboard.

The 6 athletes linked to your team MUST be the 6 competing on the day; by linking to the team you are accepting the comp online waiver. If you are not linked to the team and you compete then you will not have signed the waiver.

You can sub in team members up until check in on the event day.

Team names can not be changed.

ATHLETE CHECK IN

Venue Check In opens at 7.45am on both days.

To alleviate the queues at Check In and to get you in the venue as fast as possible we have created 2 Check In entrances this year.  

Saturday Check In

West Foyer Entrance (Blue Team Wristbands) - ALL TEAM NAMES A-J (Plus all teams starting with a number)

East Foyer Entrance (White Team Wristbands) - ALL TEAM NAMES K-Z

Sunday Check In

East Foyer Entrance (White Team Wristbands) - ALL TEAM NAMES A-J (Plus all teams starting with a number)

West Foyer Entrance (Blue Team Wristbands) - ALL TEAM NAMES K-Z

Please adhere to the above to help avoid the queues. Both entrances are easily accessible from the car park.

When you arrive at the venue please follow the signs to your designated Entrance. At the Registration desk you can check your team in and collect your team wristbands. All athletes will need a wristband to enter the main venue. One athlete can collect wristbands for the rest of the team but must provide each person with theirs so they can get in to the venue.

    ATHLETE AREAS

    There are 2 areas at the venue available for athletes to base themselves throughout the day - one is upstairs at the venue and the other is downstairs. There are male and female toilets both upstairs and downstairs, as well as in the athlete area.

    To avoid overcrowding and distribute people evenly we have allocated you and your team one of the these areas depending on your wristband colour - see map above. However we understand that many of you will want to sit with other teams from your community which is totally fine. The only thing we ask you to be mindful of is overcrowding, not sitting in corridors or walkways, and avoiding blocking fire exits. Security will be monitoring and will have to ask you to move if you are.

    WATER

    There are 2 water refill stations on site. One located in the reception of the West Foyer entrance and the other is in the East Foyer entrance. While these have an unlimited supply of water, they can be slow to fill and the queues long. We advise bringing as much water with you as you can. Bottled water can be bought on site however if you are able to bring some with you we would recommend it.

    ATHLETE IMAGES

    Photographers will be on site all weekend to capture you and your team. Images will be available within 48 hours of the event finishing and you can view your personalised gallery by clicking the link below.

    VIEW ATHLETE IMAGES

    SPECTATOR TICKETS

    Entry tickets for the Winter Festival can be purchased HERE in advance or on the door at the event.

    We encourage you to bring along your cheer squad to enjoy the day. Anyone who isn’t in your team will need to purchase a spectator ticket. Children under the age of 14 are free. It is not permitted to bring dogs into the venue unless they are service dogs and are clearly marked. The owners will be responsible for any mess or damage.

    Competing one day, want to spectate on the other?

    If you would like to come along and support on the day you are not competing, you DO NOT need to purchase a spectator ticket. The first time you arrive at the venue, you will need to check in and get your athlete wristband. This will give you access to the venue all weekend. Do not take this wristband off if you intend to come back to the venue, otherwise you will need to purchase a spectator ticket.  

    If you are competing Sunday, and coming to watch Saturday, you will already have checked in and should have your athlete wristband on when you arrive to compete Sunday morning. There will be no need to line up and check your team in on Sunday so please enter the venue through your designated entrance avoiding the queues to check in and show your wristband to security.

    WORKOUTS

    Workouts for each division will go live on different days

    • Everyday Division - Thursday 25th January
    • Intermediate Division - Tuesday 30th January
    • Elite Division - Thursday 1st February

    CLICK HERE TO VIEW THE WORKOUTS

    There will be no formal workout briefings on the 17/18th. When workouts are released there will be videos and full descriptions attached. Please review these and ask any questions prior to the event or the Master Judge prior to your workout time. It is not your judge's roll to explain to you the entire workout - you should know this when you enter the workout arena.

    KEY TIMINGS

    Athlete Check in is from 7.45am - athletes to arrive and at least one athlete per team needs to register with the Registration desk, collect your wristbands and make your way into the venue once all athletes have their wristbands on. This will be at one of the 2 main entrances.

    Saturday 17th February
    09.05 - First Heat
    17.24 - All Heats Finished
    17.40 - Podiums
    18.00 - Venue Closes

    Sunday 18th February
    09.05 - First Heat
    17.19 - All Heats Finished
    17.35 - Podiums
    18.00 - Venue Closes

    ATHLETE WARM UP

    There will be 3 athlete warm up areas with a range of equipment from worms, male + female barbells + plates, ergs, sandbags, dumbbells plus more and a stretching area. One of the warm up areas is for the Lift Arena, one for the Worm Arena and the other is a general warm up area.

    We ask that you do not use the warm up equipment unless you are in the next two heats - i.e. heat 2 has just started and you are in heat 3 or 4. There is limited equipment so please share and be patient. Only use the barbells if your next workout is LIFT OFF to ensure those teams going into the lift are warmed up sufficiently.

    PARTNERS & VENDORS

    We will have an extensive food and beverage offering throughout the weekend as well as brand activations from our partners and vendors Nocco, Inov8, Heck, Jubel, Fresh Fitness Food, Eleat, Beastmode and KarMA.

    We will also have retail offerings from LSKD, Hybryd Fit, Kitbox, Rebel, Hybrid Academy, The Defiant Co. and Turf Games apparel and accessories.

    WHAT YOU CAN/CAN'T WEAR

    Please note the following:  

    • Athletes CAN wear - knee and elbow supports, weightlifting belts, chalk, lifting shoes, wrist straps, grips (like picsil, frog grips etc)
    • There will be no chalk provided. If you need chalk please do bring along
    • Athletes CAN'T wear - anything that attaches/wraps around a bar to aid grip or strength. Gloves cannot be worn on any workout.
    • From a foot wear perspective, the workouts will be a mix of tests so if you like - please bring running shoes, lifting shoes, training shoes.
    • The floor is concrete so please do bring knee sleeves if you wish

    EQUIPMENT

    We are proud to be continuing our partnership with Wolverson, as the Official Equipment Supplier of the Turf Games Winter Festival. All ergs will be supplied by Concept 2.

    BROKEN EQUIPMENT DURING A WORKOUT
    During a workout, if a piece of equipment a team is using breaks - i.e. ski erg/tank etc - the team will have the option to use the replacement equipment if available and continue on with the workout. Or at the end of all the heats the team will have the option to redo the workout.

    ATHLETE WELFARE/RECOVERY

    We want to ensure everyone has a safe and enjoyable day so if you have any concerns or injuries please speak to your judge or one of the TURF GAMES staff.  If you are feeling light headed or unwell please let someone know as soon as possible so we can ensure you get recovered and can enjoy the day. Please stay hydrated.
     
    We will be providing a recovery area for all athletes to make running repairs throughout the day. There will be physio’s / sports massage therapists on site for quick treatments.

    Again, like previous events, while these brands are here to support you at the event, we do ask that you respect their time and other athletes and only use them for specific/limited requirements and times.

    PRIZES

    The winning ELITE team will win:
    • £2,000 cash
    • £1,200 cash 2nd place
    • £600 cash 3rd place

    The winning INTERMEDIATE + EVERYDAY team will win

    • A prize pack from our partners

    COMPETITION RULES

    RESPECT THE JUDGES. The majority of Crew & Judges have given up their time to come along and help make sure the event runs smoothly. We are determined to make this an incredible day for everyone involved. Should you have any concerns about the workouts, judging etc on the day, please speak to your judge or master judge in a calm and respectful way. Lee Phillips is Head Judge and he will have final say on any disputes.

    LISTEN FOR DIRECTIONS. If you can listen out for any directions, instructions or timings on the day. We will provide you with where and when you need to be somewhere so please do adhere to the schedule.

    ARENA & WARM UP ETIQUETTE. If you take any bottles etc into a workout arena or warm up area, please take it out at the end - please leave the arena/area as you found it, ready for the next team. Also, please place any rubbish in the bins provided.

    ATHLETE RESPONSIBILTY. Athletes are expected to cooperate with judges and event organizers during competition. They must be prepared to display the correct movement standards and take responsibility for their own performance.

    The goal of a Turf Games competition and the judges is NOT to find the craftiest athlete who can blur the line between what is technically acceptable, and what is not. The majority of people have competed at a fitness competition before and should understand what is acceptable and what would be deemed to be ‘cutting corners’ in a workout.

    It is not the judges roll to explain to you the entire workout prior to beginning your workout – ask questions yes, but please read the workout, watch the video and ask any questions either before the event or on the day before you arrive to your workout.

    SCORING. Scoring throughout the day will be via a 'Rank' based system i.e. lowest points wins. So if you come 1st in a workout you will get 1 point, 20th will get 20 points. 

    If for any reason teams are tied on points after the heats, the tie will be broken by a count back system where the team with the highest number of 'better finishers' in the events, will finish higher.

    We are passionate about making the Turf Games a high standard, competitive, but fun event.

    SEE YOU ON THE TURF!